The 10 Biggest Productivity Killers and How to Overcome Them

Procrastination is no one's friend. While some people are more prone to it than others, even those who strive to be as focused and productive as possible can find themselves navigating an obstacle course of workplace distractions.

Job site CareerBuilder recently surveyed more than 2,000 hiring managers to identify the most significant office productivity killers. The results include everything from trying to get your inbox down to the mythical zero to engaging with overly chatty colleagues.

Read on for more about how to stop those time traps in their tracks.

Related: 5 Strategies to Build a Fun Work Culture That's Also Productive

10. Sitting in a cubicle

Image credit: Shutterstock

Working in a cubicle can feel downright claustrophobic. If you start to feel like the walls are closing in a bit, get up and go for a walk. Go around the block and get some sunshine or if you are working on deadline, even just a lap around the office can do you some good.
Read more: How a Two-Minute Stroll Around the Office Can Save Your Life

9. Noisy co-workers

Image credit: Shutterstock

Though space can be limited, managers can help their employees by being flexible. Not everyone can work at the highest level in an open floor plan, so set aside private spaces or conference rooms for your colleagues to pop into. If they are most productive working part of the week remotely or working out of the coffee shop downstairs, let them try it out. And if all else fails, there are always noise-cancelling headphones.
Read more: 6 Inexpensive Ways to Help Employees Escape the Cubicle Crush

8. Smoke breaks/snack breaks

Image credit: Shutterstock

Stepping out to puff a cigarette may feel like a release, but it can also disrupt your flow. It's the same with raiding the snack table or fridge – the procrastinator's favorite pastime. This isn't to say you shouldn't be snacking, but make sure trips to the kitchen aren't just a way of you putting off work. Also, since what you choose can affect your energy, be sure to snack smart.
Read more: 10 High Impact Foods That Will Boost Your Energy and Make It Last

7. Meetings

Image credit: Pixabay

If it feels like your meetings aren't getting you anywhere, stop and reassess. Before any meeting, make certain that everyone who is involved is in the know. Be certain what you need to discuss and accomplish going in and make sure your colleagues feel comfortable asking questions and contributing ideas. Start and end the meeting on time and make sure you finish the meeting with an actionable plan.
Read more: 5 Ways to Host Better Meetings

6. Co-worker chitchat

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It's good that you enjoy chatting with your coworkers. In many cases, you spend more of your time with them than your friends and family. Catching up on the weekend while waiting for the coffee maker or taking a few minutes to talk about a favorite TV show or book or ask after a family member is fine. Cracking jokes can make a time-intensive project go a little faster. Just make sure you aren't blabbing too much.
Read more: 4 Signs You Talk Too Much at the Office

5. Email

Image credit: Pixabay

We could all be better at emailing. The time we spent managing our inboxes could certainly be used for other more pressing activities. But how can we make the seemingly insurmountable daily task work for us? You can set aside the same amount of time every day to focus just on responding to e-mail. In writing your emails, being brief and direct is best. And unsubscribe to any newsletters or spam mail that just clogs your inbox. And if the request is a small one, it might just make sense to walk over and talk to your colleague.
Read more: 7 Ways to Detox Your Inbox

4. Social media

Image credit: Pixabay

Social media is fun and can be a great way to connect with other people in your industry, but there is a time and a place for it. If you're working on a project, ask yourself whether it's really necessary that you be perusing your sorority sister's birthday photos on the side. (The answer is likely no.)  For those who can't help themselves, perhaps a site blocker is necessary.
Read more: One Way to Beat Bad Online Habits and Be More Productive

3. Gossip

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Office gossip can be a real drain on morale; no one wants to come to work and feel like they are back in high school. Good communication starts at the top. As an employer, be transparent about what's happening with your company and any changes that could be afoot to avoid panic or misinformation.
Read more: How to Prevent Office Gossip From Ruining Your Business

2. The Internet

Image credit: Pixabay

If you find yourself clearing your search history more than a few times during the course of the work week, you might want to rethink how you're using your work computer. Save the online shopping or paying your credit card for your personal time. For managers, depending on the needs of your business, you can always consider blocking sites that could be distracting or harmful, but you must be upfront about your rationale. You can also ask that your employees keep the personal errands to the lunch hour. Just make sure you're clear and consistent in your expectations.
Read more: Distracted and Overwhelmed Employees Are Costing You Big. Try These 3 Fixes.

1. Cell phones/texting

Image credit: Wilfred Iven | Flickr

Researchers have actually found that people get legitimately anxious if they are away from their phones for too long, so it's no wonder that this one tops the list. What can you do during the workday to cut down on the habit and restore your focus? Etiquette expert and founder ofNational Cell Phone Courtesy Month Jacqueline Whitmore says if a personal call is truly urgent, step away to a more private space and address the issue without resorting to "cell yell." You can also disable your push notifications on your phone so it doesn't buzz every time you get a retweet or “like” on Facebook. And if a project requires all your attention, switch it off or put it in another room.

Nina  Zipkin

7 signs you lack emotional intelligence

In my 10 years as an executive coach, I have never had someone raise his hand and declare that he needs to work on his emotional intelligence.

Yet I can't count the number of times I've heard from people that the one thing their colleague needs to work on is emotional intelligence.

This is the problem: Those who most need to develop it are the ones who least realize it.

The data showing that emotional intelligence is a key differentiator between star performers and the rest of the pack is irrefutable.

Nevertheless, there are some who never embrace the skill for themselves — or who wait until it's too late.

Take Craig (not his real name), a coaching client of mine, who showed tremendous potential and a strong ability to drive results for his company. The issue with Craig was the way in which he got those results.

When asked to describe him, his colleagues would say things like: "he's a bull in a china shop;" "he has sharp elbows;" and "he leaves dead bodies in his path."

His approach to executing projects was not sustainable as he wasn't able to motivate, attract and retain good talent. His direct reports pointed out how frequently Craig seemed oblivious to how he demeaned others. His boss commented on Craig's impatience and his propensity to lash out at his peers.

When I shared this feedback with Craig, he seemed taken aback and was convinced that I had heard wrong. He didn't have the self-awareness or empathy that are hallmarks of emotional intelligence.

Here are some of the telltale signs that you need to work on your emotional intelligence:

• You often feel like others don't get the point and it makes you impatient and frustrated.
• You're surprised when others are sensitive to your comments or jokes and you think they're overreacting.
• You think being liked at work is overrated.
• You weigh in early with your assertions and defend them with rigor.
• You hold others to the same high expectations you hold for yourself.
• You find others are to blame for most of the issues on your team.
• You find it annoying when others expect you to know how they feel.

So what do you do if you recognized yourself in this list? Here are four strategies:

1. Get feedback. 

You can't work on a problem you don't understand. A critical component of emotional intelligence is self-awareness — this is the ability to recognize and stay cognizant of behaviors in the moment.

Whether you engage in a 360 assessment or simply ask a few people what they observe, this step is critical in heightening your sense of what you do or don't do. And don't just find excuses for your behavior. That defeats the purpose.

Rather, listen to the feedback, try to understand it, and own it. When Craig initially heard what others thought of him, he quickly became defensive. But when he accepted the feedback, he moved to owning it and became determined to change.

Flickr/christopher_brown

2. Beware of the gap between intent and impact.

Those with weak emotional intelligence often underestimate what a negative impact their words and actions have on others. They ignore the gap between what they mean to say and what others actually hear.

Here are some common examples of what those with low emotional intelligence may say and how it's actually heard:

What you say: "At the end of the day, it's all about getting the work done."

What others hear: "All I care about is the results and if some are offended along the way, so be it."

What you say: "If I can understand it, anyone can."

What others hear: "You're not smart enough to get this."

What you say: "I don't see what the big deal is."

What others hear: "I don't really care how you feel."

Regardless of what you intend to mean, think about how your words are going to impact others and whether that's how you want to them to feel. Craig was notorious for saying things that made others bristle, but he began to consider the impact of his words.

Before every meeting, he spent a few minutes asking himself: What is the impression I want to make? How do I want people to feel about me at the end? How do I need to frame my message to reach that objective?

3. Press the pause button.

Having high emotional intelligence means making choices about how you respond to situations, rather than having a knee-jerk reaction. For example, Craig tended to interrupt and shoot down other people's ideas before they could complete their thoughts.

This behavior was a reaction to his fear of losing control of the discussion and wasting time. So he started to take pauses before reacting. There are two important pauses to take:

Pause to listen to yourself. When Craig was getting impatient and frustrated in discussions, he often felt his jaw clench and his chest tighten. By recognizing these physical signs, he was able to pause and remind himself that he feared losing control. As a result, Craig was better able to determine how he wanted to respond, rather than relying on his default of lashing out.

Pause to listen to others. Listening means helping others feel like you've understood them (even if you don't agree with them). It's not the same as not saying anything. It's simply giving others a chance to convey their ideas before you jump in.

Getty Images / Levent Kulu

4. Wear both shoes.

People often suggest you "put yourself in the other person's shoes" to develop empathy, a key component of emotional intelligence, but you shouldn't dismiss how you feel. You need to wear both shoes — understanding both your agenda and theirs and seeing any situation from both sides.

Craig shifted his approach from "Here are my concerns" to "These are my issues, and I hear your concerns. Let's determine a way forward that takes both into consideration."

Strengthening your emotional intelligence takes commitment, discipline, and a genuine belief in its value. With time and practice, though, you'll find that the results you achieve far outweigh the effort it took to get there.

• MURIEL MAIGNAN WILKINS

10 skills that are hard to learn but pay off forever

The best things in life may be free, but that doesn't mean they won't take time, sweat, and perseverance to acquire.

That's especially the case when it comes to learning important life skills.

In an effort to ascertain which talents are worth the investment, one Quora reader posed the question: What are the hardest and most useful skills to learn?

We've highlighted our favorite takeaways.

1. Time management

Effective time management is one of the most highly valued skills by employers. While there is no one right way, it's important to find a system that works for you and stick to it, Alina Grzegorzewska explains. 

"The hardest thing to learn for me was how to plan," she writes. "Not to execute what I have planned, but to make so epic a to-do list and to schedule it so thoroughly that I'm really capable of completing all the tasks on the scheduled date."

2. Empathy

"You can be the most disciplined, brilliant, and even wealthy individual in the world, but if you don't care for or empathize with other people, then you are basically nothing but a sociopath," writes Kamia Taylor.

Empathy, as business owner Jane Wurdwand explains, is a fundamental human ability that has too readily been forsworn by modern business.

"Empathy — the ability to feel what others feel — is what makes good sales and service people truly great. Empathy as in team spirit — esprit d'corps — motivates people to try harder. Empathy drives employees to push beyond their own apathy, to go bigger, because they feel something bigger than just a paycheck," she writes.

3. Mastering your sleep

There are so many prescribed sleep hacks out there it's often hard to keep track. But regardless of what you choose, establishing a ritual can help ensure you have restful nights.

Numerous studies show that being consistent with your sleep schedule makes it easier to fall asleep and wake up, and it helps promote better sleep in general.

Flickr / Pedro Ribeiro Simões

20-minute power naps can give your brain a much-needed boost.

4. Positive self-talk

"Ultimately it doesn't matter what others think of you," writes Shobhit Singhal, "but what you think of yourself certainly does, and it takes time to build that level of confidence and ability to believe in yourself when nobody else does."

On the other side of positive self-talk is negative self-talk, which Betsy Myers, founding director of The Center for Women and Business at Bentley University, believes can slowly chip away at your confidence.

5. Consistency

Whether you're trying a new exercise routine, studying for the LSATs, or working on an important project, Khaleel Syed writes that consistency is vital to maintaining any kind of success.

People often stop working hard when they reach the top, he explains, but to maintain that top position, they have to work harder and be more consistent in their work.

6. Asking for help

"I once was told in a job interview, 'You can't have this job if you can't ask for help when you need it,'" Louise Christy writes. "Naturally, I said I could. Later, I found out that the previous person with that job had screwed up big-time because he was in over his head but couldn't admit it and didn't ask for help."

She explains that knowing when you need help and then asking for it is surprisingly difficult to learn and do because no one wants to be perceived as weak or incompetent.

But a recent study from the Harvard Business School suggests doing so makes you look more, not less, capable. According to the study authors, when you ask people for advice, you validate their intelligence or expertise, which makes you more likely to win them over.

7. Knowing when to shut up — and actually doing it

"You can't go around whining about every other thing that seems not-so-right to you in this world," writes Roshna Nazir. "Sometimes you just need to shut up."

There are many instances when keeping to yourself is the best course. "When we are angry, upset, agitated, or vexed," writes Anwesha Jana, "we blurt out anything and everything that comes to our mind." And later, you tend to regret it.

Keeping your mouth shut when you're agitated is one of the most valuable skills to learn, and of course, one of the most difficult.

Natalia Budantseva-Strelka Institute/flickr

The first step to listening: stop talking.

8. Listening

Along with shutting up comes listening, says Richard Careaga.

"Most of us in the workplace are so overwhelmed with things to do — instant messaging, phones ringing. I mean, our brain can only tolerate so much information before it snaps," Nicole Lipkin, author of "What Keeps Leaders Up At Night," previously told Business Insider.

One tip for active listening is repeating back what you heard to the other person. "It makes things so much easier when everyone is on the same page," she said.

9. Minding your business

"It takes ages to learn and master this," writes Aarushi Ruddra.

Sticking your nose into other people's work isn't helpful and wastes time and resources, she says. "You have no right to put forth your two or four cents, even if you are the last righteous person standing."

10. Mastering your thoughts

To do what you want to do and accomplish what you want to accomplish, you need to consciously direct your thinking, writes Mark Givert.

"The challenge is that we are the product of our past experience and all of our thinking is the result of this," he says. "However, the past does not equal the future."

Rachel Gillett

10 Life Lessons Meredith Grey Taught Us

1. You only fail when you stop trying.

"If there's just one piece of advice I can give you, it's this--when there's something you really want, fight for it, don't give up no matter how hopeless it seems.”

2. Face life and your fears head on.

"And the only way to get rid of a shadow is to turn off the lights, to stop running from the darkness and face what you fear, head on."

3. Speak your mind.

"Knowing is better than wondering, waking is better than sleeping, and even the biggest failure, even the worst, beats the hell out of never trying."

4. Don’t ever forget how to talk to one another.

"Communication. It's the first thing we really learn in life. Funny thing is, once we grow up, learn our words and really start talking the harder it becomes to know what to say or how to ask for what we really need."

5. Life doesn’t come with instructions.

“Just when we think we’ve figured things out, the universe throws us a curve ball. So we have to improvise. We find happiness in unexpected places. We find our way back to the things that matter the most. The universe is funny that way, sometimes it just has a way of making sure we wind up exactly where we belong.”

6. Look for the good in everyone.

"Just because people do horrible things... it doesn't always mean they're horrible people."

7. Don’t apologize for how you cope.

“I make no apologies for how I chose to repair what you broke.”

8. Faith over fear.

“I don't know why we put things off, but if I had to guess, I'd have to say it has a lot to do with fear. Fear of failure, fear of rejection, sometimes the fear is just of making a decision, because what if you're wrong?”

9. Make mistakes and learn from them.

“We have to make our own mistakes. We have to learn our own lessons. We have to sweep today's possibility under tomorrow's rug until we can't anymore.”

10. Life isn’t about finding yourself; it’s about creating yourself.

“At some point, you have to make a decision. Boundaries don't keep other people out. They fence you in. Life is messy. That's how we're made. So, you can waste your lives drawing lines. Or you can live your life crossing them."

Victoria Osburn

11 Things Every 'Type A' Person Wants You To Know

Ambitious. High strung. Perfectionist.

Type A individuals are known for rather uptight behavior, but just like any other personality trait, there's more to us than what you see on the surface. To know a Type A person is to love them -- flaws and all. Below are just a few things Type A people want you to know about the personality.

1. We're not impatient, just efficient.
Long lines? Traffic? Type A individuals loathe them all. This is because we feel as though they're slowing our progress of a certain goal, according to John Schaubroeck, a professor of psychology and management at Michigan State University -- even if that goal is just to deposit a check at the bank.

2. Arriving late to anything is agonizing.
If you tell us to be somewhere at 6:30, more likely than not, we're rolling up to the parking lot at 6:25. Type A folks tend to have an oversensitivity to time, because we don't want to feel like we're wasting it.

3. We live by to-do lists.
How else are we supposed to track what we're supposed to get done?!

4. Each task we're assigned is urgent.
Because of this, we value team members who work with the same brevity and speed that we do. Once again, wasting time is our ultimate enemy. Type A workers "appreciate individuals that can communicate in a clear, concise and succinct manner," psychologist and project management executive Bernado Tirado wrote in a Psychology Today blog post.

5. We're extremely goal-oriented.
Once we commit to something, we see it through until the very end, whether it's a work project or Friday night plans. "[Type A's] are certainly more occupied with achieving outcomes," Schaubroeck previously told HuffPost Healthy Living. "And given that they're so occupied with achieving their goals, it makes sense that they would be more likely to do so."

6. It's hard for us to relax.
This is where time sensitivity comes into play again. We hate the idea of letting time pass if there's something we need to be doing, so relaxing in the middle of our workday is a bit of a challenge (but necessary, as research shows). Downtime tends to feel unproductive to Type A folks -- unless, of course, it's on our to-do list.

7. We get stressed out easily.
According to Friedman, certain personalities -- like Type A -- are more sensitive to stress (which, as we know, is terribly bad for our health). We also tend to default on the worst possible outcome when working through a situation. Sorry in advance for the slight negativity.

8. We have nervous habits.
For me, it's hair twirling. For others, it's nail biting or teeth grinding. This behavior iscommon for Type A personalities, according to cardiologist and personality researcherMeyer Friedman.

9. We're emotional.
The reason we behave the way that we do is because we care (some could even argue that we care just a little too much). Researchers suggest that Type A people are highly conscientious -- so while it may seem like we're uptight when we're organizing our friend's birthday party, it's really just because we want it to be spectacular. They deserve it.

10. We're constantly ruminating over something.
You know when you just replay a mistake over and over in your head? This is a common occurrence for Type A individuals. We are notorious for dwelling on our worries, sometimes to the point where it keeps us up at night.

11. We have a competitive side.
This is perhaps one of our most glaring flaws. Type A's put a lot of pressure on themselves to be the best possible version of themselves, which sometimes is taken to mean "the best person in the room." It doesn't matter if it's a work assignment or a board game, they're all the same to a Type A personality.

Everyone has their strengths and weaknesses, and Type A people are no exception. We mean well though, we promise.

Lindsay Holmes

The Incredible Power of Believing in Yourself

To live a life of high achievement, you must fully believe in yourself and your ability.

Find me an extremely successful person who doesn’t greatly believe in themselves. It’s not going to happen. Steve Jobs, Martin Luther King, Jr., Michael Jordan, Elon Musk and Mark Cuban are just a few highly successful individuals who benefited greatly from this confidence. However, it’s not their levels of success that I want to talk about. It’s their willingness to get up again and again when they failed or experienced a setback while in pursuit of creating the life of their dreams.

Related: Refuse to Be Sucked Into Uncertainty

They were only able to keep going and achieve success because of the level of belief in themselves despite the enormous amount of failures they had experienced for years leading up to their big breakthroughs. Their belief is what created a vision so big that they didn’t care how many times they failed at something. They were eventually going to get to where they wanted to go.

Especially as a business owner and entrepreneur, you are most definitely going to fail and experience a loss or setback at some point. If it hasn’t happened already, it eventually will. That's not to be negative or discourage you, that's just life. But when it does happen, and when your belief is strong, no failure or setback will have the power to completely wipe you out. Belief in yourself is the name of the game. 

Here are two of my daily habits that have consistently helped me increase my belief in myself and shatter all self-imposed limitations.

Count your wins.

As human beings we naturally have the tendency to get stuck on the negative and think about all of our losses for the day, instead of counting our wins and finding all of the good that took place.

I use my gratitude journal to capture all of my wins at the end of each day. This can be the wins from today, last week, last month or even last year. It doesn’t really matter when, but the key is to just get in the habit of capturing all of your wins. This will bring you a complete sense of joy that will let you know that you have done some incredible things in the past and remind you that even bigger things can happen in the future. 

Whether big or small, it doesn’t matter -- just count your wins! 

Related: A Healthy Fear of Failure Makes Entrepreneurs More Likely to Succeed

Talk to yourself like a champion.

Just as my friend and bestselling author Jon Gordon always says, "Talk to yourself more than you listen to yourself." Just for one week, try talking to yourself like a champion instead of listening to yourself as a victim. I guarantee that you will be blown away by the results. It may seem weird to talk to yourself, but give it a try and then see if it's worth the "weirdness."

Thinking positive and empowering thoughts is one thing, but talking to yourself like a champion reconditions your thought process in an instant. When you form the habit of talking to yourself like a champion you don't give the negative and discouraging thoughts the time of day.

With power and conviction, repeat phrases such as, “I am the greatest at what I do,” “There is nothing that I can’t do when I fully commit myself,” and “There is nothing ordinary about me. I am a champion.” 

If you don’t have a huge amount of belief in yourself, then there is no way you can expect anyone else to believe in you. If you are an employee, you can’t expect your boss to fully believe in you if you don’t even believe in yourself. If you are an entrepreneur, you can’t expect an investor to believe in your ideas if you don’t even believe in yourself.

The men and women that change the world all understand the incredible power of belief.

Matt Mayberry

10 Reasons To Start A Business After College Instead Of Finding A Job

It’s true: Anyone can get a nine-to-five job right out of college.

But most of the time, it doesn’t happen to be a job people are happy about or want to work at.

They spend hours at a desk, working on projects that have no meaning to their lives and sitting on paychecks they may have no idea what to do with.

They only get two weeks of vacation, and they can only take it when it is okay with the rest of the company.

Why people choose this life after four years of hard work is beyond me.

But, maybe I’m incorrect. I’ve never had a typical nine-to-five job, and it isn’t something I want to have. Months after graduating college, I started a business of my own, and I would never change my decision.

Starting my own business empowered me to live my life the way I want to.

Instead of working for someone who doesn’t have your best interests at heart, why not work for yourself? Here are 10 reasons to give it a shot:

1. You know your work habits.

No one understands how you work better than you do. Why work for someone who probably won’t respect that? You know how much work you can get done, and you know how smart you are.

Apply that to the business you’ve been dying to start instead of a business that doesn’t want to apply itself to you.

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2. You’ll learn to work smarter.

At a regular job, you may learn how to work smarter rather than harder. But, since it isn’t your money you’re toying around with, you probably won’t be trying too hard to get things done very quickly.

When you start your own business, you have to learn how to do a lot of jobs in a short amount of time. You’ll become more efficient, leaving you with more time to get other things done.

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3. You’ll understand the value of hard work.

Being an entrepreneur is the most challenging job on the planet. But, it is also the most rewarding. All of the hours and labor you put into your business will pay off.

You’ll appreciate when you make a profit and you will want to continue working harder to get higher numbers. You will never take another hour in the day for granted because you know that time could be generating profit.

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4. You’ll gain better sales and networking skills.

When starting a business, you’ll have to find the right people to help you. You’ll have to learn how to talk to people and how to sell your business if you want to survive.

At a regular job, someone else may be doing the work for you, which won’t benefit you later on when you move up the chain. You’ll learn how to gain stronger relationships, and those will pay off when you need help with anything.

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5. You’ll work on your own schedule.

No one will tell you what time to come into work. You will be your own boss, so you will determine when you need to start work and when you can be done for the day.

You no longer have to work incredibly late, unless you decide to. While this is a blessing, it can also be a curse. However, you will reap the benefits of this curse later on.

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6. You only have so many years of energy.

If you wait until later in life to start a business, it may be too late. If you plan on having kids, think twice. Having kids and launching a startup don’t mix well.

If you get started sooner, having a family or having an early retirement will be a lot easier down the road.

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7. You have nothing to lose.

Because you’re fresh out of college, you most likely don’t yet own many things or have many people riding on your paychecks.

So, why not start something while you have a bit of time to be selfish? You won’t have to take a mortgage on your house or sell a car to start the business quite yet.

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8. You’re fresh with ideas.

I’m not saying the older you get, the fewer ideas you have. You’re just more likely to act on crazy ideas now rather than later. You may second guess your idea to start a business 20 years from now.

You’ve had years to generate tons of ideas, and you’ve learned tons of strategies.

So, why not start putting them to use rather than waiting years to be promoted at some company that may not acknowledge your opinions?

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9. You’ll get smarter.

Because you’ll have to learn every aspect of the business, you’ll become smarter about starting a business rather than working a corporate job.

You’ll become an accountant, a marketer, a salesman and all sorts of other positions. No one else will be able to handle your amount of work quite as well as you.

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10. You’ll be doing what you love.

So many people out of college succumb to a life of banality because they are told that’s what they have to do. Don’t be that person.

You’ve always known what you want to do, so why not do it? Don’t work a job that sucks. Create your own career.

Liz Rae